BEACON POINT METROPOLITAN DISTRICT
NOTICE OF A REGULAR MEETING AND AGENDA
Board of Directors | Office | Term/Expiration
David Guy | President | 2025/May 2025
Arvind Trehan | Vice President | 2027/May 2027
Patricia Gardiner | Secretary | 2027/May 2027
Dushyant Parekh | Assistant Secretary | 2027/May 2027
Grant Chleborad | Treasurer | 2025/May 2025
DATE: August 9, 2023
TIME: 6:00 P.M. to 8:00 P.M.
PLACE: Zoom
Join Zoom Meeting https://us06web.zoom.us/j/84343931869?pwd=bU1naG1WQVhxV1hqdTBVVkZialpuZz09
Meeting ID: 843 4393 1869
Passcode: 283924
Call: 1-720-707-2699
I. ADMINISTRATIVE MATTERS
A. Call to Order
B. Declaration of Quorum and Confirmation of Director Qualifications
C. Present Disclosures of Potential Conflicts of Interest
D. Approve Agenda
E. Excusal of Absences
II. PUBLIC COMMENT – Members of the public may express their views to the Board on matters that affect the District. Comments will be limited to three (3) minutes.
III. PUBLIC COMMENT – Members of the public may express their views to the Board on Oil & Gas Mineral Lease matters that affect the District. Comments will be limited to three (3) minutes.
IV. CONSENT AGENDA – These items listed below are a group of items to be acted on with a single motion and vote by the Board. An item may be removed from the consent agenda to the regular agenda by any Board member. Items on the consent agenda are then voted on by a single motion, second, and vote by the Board.
A. Approval of the Minutes of the July 12, 2023, Regular Meeting (enclosure)
B. Ratify Independent Contractor Agreement with StormWater Asset Protection for Pond Inspections (enclosures)
C. Ratify Resolution Appointing Director Guy to the SARIA Board and Director Chleborad as the Alternate (enclosure)
VI. FINANCIAL MATTERS
A. Review and Consider Acceptance of Financials (enclosure)
B. Review Method and Timeline of Invoice Processing
C. Discuss Budget Workshop Scheduled for November 1, 2023
VII. COMMITTEES
A. Parks & Landscape Committee
B. Architectural/Design Review (to be distributed under separate cover)
C. Social Media, Public Communications and District Website
a. Discuss Director Involvement in Community Email Blasts
D. Social Committee
VIII. MANAGER MATTERS
A. Streetscapes and Parks Matters- Kevin Cox (enclosure)
B. Clubhouse, Pool, and Tennis Court Matters- Front Range Recreation
a. Consider Proposal for Trash Enclosure from Dark Star Construction
b. Girl Scout Troup 61834 Clubhouse Use
C. Management Report (enclosure)
D. Update on Independent Contractor Agreement with Architectural Signs for Monument Sign Replacement
E. Review Delinquency Requests (to be distributed under separate cover)
a. Attorney Requests
b. Fee Waiver Requests
F. Discuss Owner Compliance
G. Update on Old Hammer Drainage
a. Consider Proposal for Subsurface Utility Engineering (SUE) Locating and Pipe Scope Services from Intertek (enclosure)
H. Update on Submissions for Safety Grant Fund Reimbursements
I. Update on Attendance of Two Directors at the SDA Annual Conference in Keystone and Consider Rescheduling the September 2023 Regular Meeting
IX. LEGAL MATTERS
A. Update on Dissolution of Beacon Point Homeowners Association
B. Discuss Revisions to Guidelines Due to New Legislation (enclosure)
C. Consider Approval of Oil & Gas Mineral Lease (enclosure)
D. Discuss Town Hall Meeting/Annual Meeting Scheduled for November 8, 2023 at 5pm
E. Discuss Notification to Residents of Metropolitan District Homeowners’ Rights Task Force
IX. OTHER MATTERS
A. Executive Session- The Board of Directors intends to enter into executive
session for the purpose of receiving legal advice pursuant to Section 24-6- 402(4)(b), C.R.S. as it relates to the dissolution of the homeowners association and relevant legal positions.
XI. ADJOURNMENT
2023 Meeting Dates: Second Wednesday of each month January through April and June through November at 6pm. Regular meetings in June and October will be held in person at 26011 E. Orchard Drive, Aurora, Colorado. The regular meetings held in January, February, March, April, July, August, September, and November will be held via teleconference.
Update: the October 11, 2023 meeting will be held via Zoom and the November 8, 2023 meeting will be in person at the Clubhouse.
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