BEACON POINT METROPOLITAN DISTRICT
NOTICE OF A REGULAR MEETING AND AGENDA
Board of Directors | Office | Term/Expiration
David Guy | President | 2025/May 2025
Arvind Trehan | Vice President | 2027/May 2027
Patricia Gardiner | Secretary | 2027/May 2027
Dushyant Parekh | Assistant Secretary | 2027/May 2027
Grant Chleborad | Treasurer | 2025/May 2025
DATE: January 10, 2024
TIME: 6:00 P.M. to 8:00 P.M.
PLACE: Zoom
Join Zoom Meeting: https://us06web.zoom.us/j/82284921853?pwd=rKlwbZoC8dW86CzIzqyHB5aPZ9maWj.1
Meeting ID: 822 8492 1853
Passcode: 350911
Call: 1-720-707-2699
I. ADMINISTRATIVE MATTERS
A. Call to Order
B. Declaration of Quorum and Confirmation of Director Qualifications
C. Present Disclosures of Potential Conflicts of Interest
D. Approve Agenda
E. Excusal of Absences
II. Discuss Possible Refunding and Issuance of New Debt – Guest Presenter, Laci Knowles (enclosure; p.2-25)
III. FINANCIAL MATTERS
A. Review and Consider Acceptance of Financials (enclosure; p.27-28)
B. Discuss Obtaining Proposals for 2023 Audit
IV. PUBLIC COMMENT – Members of the public may express their views to the Board on matters that affect the District. Comments will be limited to three (3) minutes.
V. CONSENT AGENDA – These items listed below are a group of items to be acted on with a single motion and vote by the Board. An item may be removed from the consent agenda to the regular agenda by any Board member. Items on the consent agenda are then voted on by a single motion, second, and vote by the Board.
A. Approval of the Minutes of the November 8, 2023, Annual Meeting (enclosure p.30-31)
B. Approval of the Minutes of the November 8, 2023, Special Meeting (enclosure; p.32-37)
C. Approval of the Minutes of the December 13, 2023, Special Meeting (enclosure; p.38-40)
D. Resolution of the Board of Directors Designated Meeting Notice Posting Location (enclosure; p.41-42)
E. Ratification of First Addendum to Independent Contractor Agreement with Playground of the Rockies (Wood chips at Spider Park and Walker Park) (enclosure; p.43-48)
F. Approval of Independent Contractor Agreement with Playground Safety Solutions (Inspections of Playground Equipment) (enclosure; p.49-52)
G. Ratification of First Amendment to the Independent Contractor Agreement with Westwind Management Group, LLC for Management Services (Exhibit B – Compensation) (enclosure; p.53-61)
H. Ratification of Agreement with Charles Taylor for District Reserve Study (enclosure; p.62-70)
VI. COMMITTEES
Parks & Landscape Committee
B. Architectural/Design Review (to be distributed under separate cover)
a. Discuss Unpainted Radon Compliance
VII. MANAGER MATTERS
Streetscapes and Parks Matters- Kevin Cox, Cox Professional Landscape Services, Inc. (enclosure; p.73-74)
a. Consider Proposal #41290 for Backflow Enclosure Alarms at a Cost of $6,406.00 (enclosure; p.75-77)
b. Consider Proposal #41480 for Relocating the Main Water Line at Spider Park at a Cost of $10,974.00 (enclosure; p.78-80)
c. Consider Proposal #41299 for Addressing Drainage Issue Near Boulder Park at a Cost of $3,825.00 (enclosure; p.81-83)
Clubhouse, Pool, and Tennis Court Matters- Jennifer Thomas, Front Range Recreation
a. Update on Trash Enclosure
b. Update on Security Cameras and/or Security Monitoring
1. Consider Proposal #231105 from J7 Security Technology for Security Cameras at a Cost of $18,631.09 (enclosure; p.84-85)
c. Update on Clubhouse Roof Repair
d. Update on Fire Inspection Report and Repairs
C. Management Report (enclosure; p.86-87)
D. Review Delinquency Requests (to be distributed under separate cover)
E. Review Compliance Report (to be distributed under separate cover)
F. Discuss Status of Billing Vacant Lots – Operational Fees and Development Fees
VIII. LEGAL MATTERS
A. Discuss Status of SARIA Refunding, ARI Mill Levy and Revised Limited Amendment to the Service Plan (enclosure; p.89-95)
B. Discuss Procurement Policy
C. Update on Dissolution of Beacon Point Homeowners Association
D. Discuss Signs Regarding Videotaping
E. Discuss Process of Obtaining Proposals
IX. OTHER MATTERS
X. ADJOURNMENT
2024 Meeting Dates: January 10th, March 13th, April 10th, June 12th, July 10th, September 11th, and October 6th at 6pm via Zoom. February 14th, May 8th, August 14th, and November 13th at 6pm at the Clubhouse. The 2024 annual meeting will be held on November 13th at 5pm at the clubhouse.
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