BEACON POINT METROPOLITAN DISTRICT
NOTICE OF A SPECIAL MEETING AND AGENDA
Board of Directors | Office | Term/Expiration
David Guy | President | 2025/May 2025
Arvind Trehan | Vice President | 2027/May 2027
Patricia Gardiner | Secretary | 2027/May 2027
Dushyant Parekh | Assistant Secretary | 2027/May 2027
Grant Chleborad | Treasurer | 2025/May 2025
DATE: October 11, 2023
TIME: 6:00 P.M. to 8:00 P.M.
PLACE: Zoom
Join Zoom Meeting https://us06web.zoom.us/j/85268408755?pwd=aG5PdSt5VHpJamErVFlrV1ZIRjlrZz09
Meeting ID: 852 6840 8755
Passcode: 553120
Call: 1-720-707-2699
I. ADMINISTRATIVE MATTERS
A. Call to Order
B. Declaration of Quorum and Confirmation of Director Qualifications
C. Present Disclosures of Potential Conflicts of Interest
D. Approve Agenda
E. Excusal of Absences
II. PUBLIC COMMENT – Members of the public may express their views to the Board on matters that affect the District. Comments will be limited to three (3) minutes.
II. SARIA PRESENTATION by Tom George (enclosure)
III. FINANCIAL MATTERS
A. Review and Consider Acceptance of Financials (enclosure)
B. Discuss 2024 Budget Workshop and Budget Hearing Scheduled for November 8, 2023, at 6pm (At the Clubhouse)
IV.PUBLIC COMMENT – Members of the public may express their views to the Board on matters that affect the District. Comments will be limited to three (3) minutes.
V.CONSENT AGENDA – These items listed below are a group of items to be acted on with a single motion and vote by the Board. An item may be removed from the consent agenda to the regular agenda by any Board member. Items on the consent agenda are then voted on by a single motion, second, and vote by the Board.
A. Approval of the Minutes of the September 25, 2023, Special Meeting (enclosure)
B. Ratify 14th Addendum to Independent Contractor Agreement with Cox Professional Landscape Services, LLC for Removal of Cottonwood Tree; Landscaping Upgrades at Boulder Park West; Landscape at Muscade & Calhoun and South Newcastle Way (enclosure)
C. Ratify Independent Contractor Agreement with Charles Taylor Engineering Technical Services for Engineering Services (enclosure)
VI. COMMITTEES
A. Parks & Landscape Committee
a. Final Report from Architerra (to be distributed)
b. Discuss Installation of Playground Equipment
B. Architectural/Design Review (to be distributed under separate cover)
VII. MANAGER MATTERS
A. Streetscapes and Parks Matters- Kevin Cox, Cox Professional Landscape Services, Inc. (enclosure)
a. Consider Proposal for 2024 Landscaping Services at a Cost of $211,397.48 (enclosure)
b. Consider Proposal/s from Cox Landscaping (to be distributed)
B. Clubhouse, Pool, and Tennis Court Matters- Jennifer Thomas, Front Range Recreation
a. Consider Proposal for 2024 Services at a Cost of $174,250 (enclosure)
b. Update on Trash Enclosure
c. Update on Security Cameras and/or Security Monitoring
d. Discuss Grill Fire at Pool in August 2023
C. Management Report (enclosure)
D. Review Delinquency Requests (to be distributed under separate cover)
E. Review Compliance Report (to be distributed under separate cover)
F. Discussion Process of Covenant Enforcement
G. Discuss 2024 Meeting Dates and Location (In Person/Zoom)
H. Discuss Payment of Directors for Meetings
VIII. LEGAL MATTERS
A. Consider for Approval Community Communication of Oil & Gas Mineral Lease (enclosure)
B. Consider for Approval Resolution Adopting First Amendment to Amended and Restated Residential Improvement Guidelines, Standards and Processes (Water-Wise Landscaping) (enclosure)
C. Discuss Possibility of Snow Removal on City Owned Streets
D. Discuss Possible 2024 Bonds/Loans for Improvements
E. Discuss Town Hall Meeting on November 8, 2023, at 5pm
F. Update on Dissolution of Beacon Point Homeowners Association
G. Consider Approval, Subject to Final Legal Revision, Limited Amendment to Service Plan (enclosure)
IX. OTHER MATTERS
X. ADJOURNMENT
Meeting Notice
https://beaconpointco.com/download/2023-10-11-beacon-point-metropolitan-district-notice-of-a-special-meeting-and-agenda/
2023 Meeting Dates: Second Wednesday of each month January through April and June through November at 6pm. Regular meetings in June and October will be held in person at 26011 E. Orchard Drive, Aurora, Colorado. The regular meetings held in January, February, March, April, July, August, September, and November will be held via teleconference.
Update: November 8, 2023, meeting will be in person at the Clubhouse.
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