Notice of Special Meeting and Agenda – February 29, 2024 at 6:00 PM

BEACON POINT METROPOLITAN DISTRICT
SPECIAL MEETING AND AGENDA

Board of Directors | Office | Term/Expiration
David Guy  | President | 2025/May 2025
Arvind Trehan | Vice President | 2027/May 2027
Patricia Gardiner | Secretary | 2027/May 2027
Dushyant Parekh | Assistant Secretary | 2027/May 2027
Grant Chleborad | Treasurer | 2025/May 2025

DATE: February 29, 2024
TIME: 6:00 P.M. to 8:00 P.M.
PLACE: Beacon Point Metro District Clubhouse & Zoom
26011 E. Orchard Drive, Aurora, CO 80016

Zoom: https://us06web.zoom.us/j/84647512469?pwd=nXu1ibQDlBHXjWO644EOUPb8p48lKC.1

Meeting ID: 846 4751 2469
Passcode: 646467
Call: +1 720 707 2699 US (Denver)

I. ADMINISTRATIVE MATTERS

A. Call to Order
B. Declaration of Quorum and Confirmation of Director Qualifications
C. Present Disclosures of Potential Conflicts of Interest
D. Approve Agenda
E. Excusal of Absences

II. FINANCIAL MATTERS

A. Review and Consider Acceptance of Financials (enclosure; p.2-11)
B. Report from Parks & Landscape Committee (enclosure; p.12-32)
C. Discuss Potential Mill Levies, Funds for Parks and Bonds

III. PUBLIC COMMENT – Members of the public may express their views to the Board on matters that affect the District. Comments will be limited to three (3) minutes.

IV. These items listed below are a group of items to be acted on with a single motion and vote by the Board. An item may be removed from the consent agenda to the regular agenda by any Board member. Items on the consent agenda are then voted on by a single motion, second, and vote by the Board.

A. Approval of the Minutes of the January 10, 2024, Regular Meeting (enclosure; p.34-38)
B. Approve and Ratify Payment of Claims in the Amount of $80,060.43 (enclosure; p.39)
C. Ratification of Engagement Letter with Haynie & Company for 2023 Audit (enclosed; p.40-44)
D. Ratification of Independent Contractor Agreement with J7 Security (Cameras) (enclosed; p.45-65)
E. Ratification of First Addendum to Independent Contractor Agreement with Cox Professional Landscape Services (Replacement of Backflow Preventers) (enclosure; p.66-70)
F. Approval of Amendment to Resolution Establishing Deemed to Comply Colors (enclosure; p.71-102)
G. Approval of Second Amendment to the Amended and Restated Residential Improvement Guidelines, Standards and Processes – Painting (enclosure; p.103-107)

V. COMMITTEES

A. Review Parks & Landscape Committee Functions and Members
B. Architectural/Design Review, if any (to be distributed under separate cover)

VI. MANAGER MATTERS

A. Streetscapes and Parks Matters- Kevin Cox, Cox Professional Landscape Services, Inc. (enclosure; p.110-111)

a. Consider Proposal 41290 for Backflow Enclosure Alarms at a Cost of $6,406.00 (enclosure; p.112-114)
b. Consider Proposal 41299 for Drainage at Newcastle at a Cost of $3,825.00 (enclosure; p.115-117)
c. Consider Proposal 41929 for Winter Watering at a Cost of $4,670.00 (enclosure; p.118-119)
d. Consider Proposal 41930 for Edging Repair at a Cost of $13,590.00 (enclosure; p.120-121)
e. Consider Proposal 41931 for Millbrook Native Conversion at a Cost of $18,395.00 (enclosure; p.122-123)

B. Clubhouse, Pool, and Tennis Court Matters- Jennifer Thomas, Front Range Recreation

a. Update on Clubhouse Roof Repair
b. Update on Trash Enclosure (to be distributed under separate cover)
c. Consider Proposals for Fire Inspection Repairs (enclosed; p.124-127)
d. Consider 2024 Windscreen Maintenance Proposal from Game-Set-Match, Inc. (enclosure; p.128)
e. Consider 2024 Proposal from Front Range Recreation Regarding District Events (enclosure; p.129-130)
f. Review Pool Registration Process, Pool and Recreational Facilities Rules and 2024 Waivers (enclosed; p.131-155)
g. Consider Proposal for Shower Valve Replacements (enclosure; p.156)
h. Review Process and Limitations for Front Range Recreation Invoices

C. Consider Owner Request to Host Community Yoga Events at the Clubhouse (to be distributed under separate cover)
D. Update on Old Hammer Matter
E. Management Report (enclosure; p.157-159)
F. Review Delinquency Reports (to be distributed under separate cover)
G. Review Compliance Report (to be distributed under separate cover)
H. Update on Stolen Backflows Insurance Claim and Review of Property & Liability Schedules
I. Update on Status of Inspection Meeting and Compliance Letter Review
J. Discuss Options for Hybrid Board of Directors Meetings
K. Update on Billing of Vacant Lots (Operational Fees and Development Fee)
L. Consider 2024 Renewal Contract from ArborScape (enclosure; p.160-163)
M. Consider Proposal from Rocky Mountain Playground Services for Playground Inspections (enclosure; p.164-202)

VIII. OTHER MATTERS

IX. ADJOURNMENT
2024 Meeting Dates: JJanuary 10th, March 13th, April 10th, June 12th, July 10th, September 11th, and October 6th at 6pm via Zoom. February 14th, May 8th, August 14th, and November 13th at 6pm at the Clubhouse.

Document for 2024-02-26 | Beacon Point Metropolitan District – Notice of Special Meeting and Agenda – February 29, 2024 at 6:00 PM
https://beaconpointco.com/download/2024-02-26-beacon-point-metropolitan-district-notice-of-special-meeting-and-agenda-february-29-2024-at-600-pm/